Process automation leverages technology to turn repetitive tasks that used to be done manually and could take up to hours to complete into tasks that take 2 clicks or no clicks at all. There are several benefits of incorporating this automation into your company's processes. Here we highlight the three main benefits of automation advantages of automating document processing:
- Increases team productivity by reducing operational tasks and leaving more time to solve more complex tasks.
- Optimizes information processing quality standards,as there is less chance of errors and more reliable information is delivered.
- Reduces investment in time and money
Nowadays, there are different softwares that help companies to manage and automate their processes. According to a study conducted by SoftDoit on the demanda de software empresarial en Españait was found that 55% (out of a base of 647,257 companies) wanted to implement an ERP solution to improve their business processes by 2021 and within ERP software, the most demanded modules were invoicing (76.4%), sales (70.2%), accounting (66.6%), purchasing (66%) and inventory management (61%).
Although an ERP does extraordinary things in terms of planning, forecasting or creating dashboards that help in a company's decision-making, there is a previous phase that is still usually done manually. This phase consists of collecting information (data from suppliers, invoices, customers) and recording or digitizing it in the ERP. Therefore, the larger the company grows, the greater the volume of information to be recorded and the greater the time invested in performing this manual task.
Therefore, this phase represents an opportunity to integrate a solution into the ERP that automatically performs this process of connecting to the data source, reading, extracting the necessary information and preparing this information to be loaded into the ERP. The integration of this type of solution is the next step for a company that wants to automate processes and access the multiple benefits of this integration.
At Dost, we took on the challenge of a company in the food sector that was processing 800 invoices per month and integrated it with their ERP. In this way, we made the initiated digital brain capable of recognizing possible errors in the data of previously processed invoices. In this way, the company saved 19,000 euros per year, boosted their information flows and provided them with real-time information.