Una empresa del sector de la alimentación llamada A, factura 90.000 € al año. Es una tienda local donde todo el pueblo compra productos de alimentación. Trabajan 3 personas; un reponedor, una cajera y una administrativa.

Company A receives 800 invoices/month, a large number considering that it only has one person in charge of managing this administrative part. This type of task involves an activity that is repetitive, tedious and worthless.

For the person in charge of these tasks, it is a heavy burden, as they often make invoice processing errors in the final hours of the day. In the end, these are tasks of data reading, manual entry and repetition. It does not give the person in charge a feeling of adding value for the company, but rather of having an executive and mechanical role.

En A, han probado OCR convencionales que procesaban los datos de las facturas con un alto índice de error. Muchas facturas se procesaban con datos erróneos en sus hojas de cálculo y eso suponía una constante revisión de la persona administrativa. Además, el OCR no tenía integración con ningún ERP, por lo que realmente no estaba suponiendo ningún tipo de optimización para la empresa.

They needed a software that would offer them security when processing document data, a software that would read, interpret and be able to know about data errors, and also automate processes where decisions had to be made about data.

At Dost, we offered a clear solution for company A.

We initiated a Dost plan covering 800 invoices per month and integrated it with their ERP. In this way, we ensured that the initiated digital brain was able to recognize possible errors in previously processed invoice data.

They opted for process automation with IPA technology in order to save on data processing costs or obsolete OCR technologies.

In A, they increased the annual cost of invoice processing by 76%.